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  • Exemption for Large Gatherings

  • Application for a Mass Gathering as that term is defined in the Mass Gathering policy.

    In accordance with the Public Health (COVID-19 Emergency Powers)(Phased Re-Opening) Regulations 2021, a person requesting approval for a Mass Gathering, must apply to the Minister of National Security.

    This application for “Letter of no objection”l for a Mass Gathering in accordance with Public Health (COVID-19 Emergency Powers)(Phased Re-Opening) Regulations 2021 must be received by the Ministry of National Security no later than at least 30 working days (6 weeks) before the Mass Gathering.

  • Event Information

  • Specific Location of Event (attach a map identifying the specific location of the event)

  • Please provide the estimated numbers of those watching the event

  • Please provide the estimated numbers of those directly involved in playing at the event e.g. rugby player, coaches.

  • Operator of the Event (Exemption holder and liable for the conditions on the Exemption as per Regulation 4(4) of the Public Health (COVID-19 Emergency Powers)(Phased Re-Opening) Regulations 2021)

  • Owner of the Facility (Will be liable for compliance: Regulation 6 of the Public Health (COVID-19 Emergency Powers)(Phased Re-Opening) Regulations 2021)

  • Public Liability Insurance Coverage for the Event

  • Please provide rationale for holding an event for a large group during a pandemic

  • Please attach the following required documents

  • Site map: prepare and attach a detailed map of the site showing all prominent physical features of the event site, including but not limited to:

    1. Spectator and participant areas.
    2. Access and exit routes (normal and emergency).
    3. Traffic Flow – show how foot traffic move around.
    4. Major buildings, structures and physical features.
    5. Bathrooms.

    Any operational plans or protocols and COVID-19 plan to use during the event that will include:

    1. Contact tracing details – how will these be collected and by who.
    2. Communal areas (bathrooms, kitchens) and how will physical distancing, sanitation, etc. be maintained?
    3. Mask wearing – when will spectators be required vs. participants.
    4. Food/drink serving – how will compliance with the food preparation and serving meet COVID compliance?
    5. Music/singing – live performances have specific space requirements. How will this be maintained?
    6. Travellers – how will the organizer ensure that persons who have travelled are participating or not in the event? How are you proving travellers have completed their 14 day test?
    7. Fire and Emergency Evacuation plan – please show us any emergency plan for the facility.
    8. Security – what are you doing for security purposes? How many officers will you have on site?
    9. Vendors – are there vendors? Please list all vendors and describe their COVID-19 plans.

    Signed Letter from Facility Owner/Operator confirming approval for the event (Required) - if the facility and host are the same, please submit a letter confirming.

  • APPLICANT’S DECLARATION:  By signing below, I/we declare that the information provided in this application form for a Mass Gathering contains all required and necessary details and is true to my/our best knowledge and belief.

    I/we shall abide by all regulations issued under the Public Health Act 1949 (“Act”) and any guidance or instructions.  I/we acknowledge that the Government of Bermuda (“Government”) may change the Act, any regulations, guidance or instructions. 

    I/we agree that I/we am liable for all costs and expense in complying with the Act, regulations, guidance or instructions and I/we shall indemnify the Government against all costs and expense (including legal expense) I/we suffer or incur as a result of making this application. 

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